Job: Complementary Interventions Assistant (976)

Requisition Number 09-0128
Post Date 10/27/2009
Title Complementary Interventions Assistant (976)
City Colorado Springs
State CO

Applicants for this position should be COLORADO residents.

JOB BRIEF

As part of the International Program Division CIV team
- the Complementary Interventions Assistant performs a wide range of administrative and clerical support duties for the CIV Director and all CIV team members. Manages the CIV monthly funding process for field offices and updates and maintains all the required data. Provides information and service to a wide range of internal and external contacts. Functions as an information coordinator for the CIV Team. Provides administrative, resource, and communications support, as well as coordinates team activities. The ability to be self-managing, take initiative and work independently as needed are highly valued.

To apply for this position, please scroll to the bottom of this page and click on the 'Apply On-line' link.

ESSENTIAL JOB FUNCTIONS
*Maintains a personal relationship with Jesus Christ. Is a consistent witness for Jesus Christ, maintains a courteous, Christ-like attitude in dealing with people within and outside of Compassion, and faithfully upholds Compassion's ministry in prayer. *Acts as an advocate for children
- raising the awareness of the needs, neglect, nurture, and potential of children in poverty and challenging and enabling those within one's influence to greater involvement and effectiveness on behalf of children. *Provides a wide range of support (but not limited to) keeping addresses and contact lists current, composing and editing business correspondence, e-mails, reports, ordering and preparing workshop materials, newsletters, presentations, and completes and processes expense reports in a timely manner. Takes meeting notes when requested. Manages the CIV Director's calendar and e-mail inbox. *Processes CIV monthly disbursement requests to field offices with accuracy and in a timely fashion. Does data entry of all the pertinent information into the CIV Global Interchange System. Liaisons with Finance to ensure field offices receive their funding on time. Tracks large amounts of data (using Microsoft Excel). Prepares necessary documentation for Finance. *Manages complex and ever-changing calendars/schedules. Arranges meetings and appointments. Makes domestic and international travel arrangements, including securing visas. Coordinates events, including meetings, conferences, and seminars. Coordinates and organizes materials that may be needed. *Maintains, updates and manages CIV's Global Interchange System, including users, authorizations, funds, milestones, activity codes, among others. *Monitors budget and variance reports, and tracks expenditures for the CIV cost center. *Handles phones, records messages, returns phone calls, and represents the CIV Team to corporate staff and other contacts. Serves as a contact and source of information for members of the CIV Team, including other International Program staff, field staff, cross-divisional staff, and external contacts. *Reviews, assesses, routes, answers, and monitors follow-up action steps on various committees and correspondence. Gathers information required for all reporting needs. Participates in the development and administration of departmental office systems and procedures. Creates and maintains filing systems.

FUNCTIONAL JOB COMPETENCIES
*Possess excellent organizational skills and exhibits a high level of attention to details and accuracy in all work, including data entry and basic budget/finance skills. *Portrays proficiency in time management, prioritization of responsibilities, problem solving, decision-making, and creativity. *Ability to work with ambiguity in a dynamic, changing environment with minimal supervision, handling delegated authority with ease and confidence. *Good judgment and a high degree of maturity, with the ability to handle sensitive and confidential information. JOB QUALIFICATIONS
*Has a personal relationship with Jesus Christ. *High School diploma required, University degree desireable *Three years administrative/secretarial experience preferred. *Other Required Skills: Proficiency in Microsoft Office with extensive use of both Word and ExcelCORE VALUES

*INTEGRITY: "Conduct yourself in a manner worthy of the Gospel of Christ" (Phil. 1:27) *EXCELLENCE: "Whatever you do, work at it with all your heart, as working for the Lord" (Col. 3:23) *STEWARDSHIP: "The earth is the Lord's and all that is in it" (Psalm 24:1) *DIGNITY: "God created man in His own image" (Gen. 1:27)

WORKING CONDITIONS

*WORKING ENVIRONMENT: *PHYSICAL DEMANDS: *TRAVEL REQUIREMENTS:

The above statements are intended to describe the essential functions of this job. It may be necessary for a person to perform other tasks as needed.