Job: Payroll/Benefits Specialist

This position reports to the Director of Human Resources, with additional supervision from the Chief Financial Officer.

Responsibilities:

• Calculate, process, and deliver bi-weekly employee payroll. Ensure that payroll records are current and up-to-date.
• Prepare and submit all local, state and federal HR-related reports, including monthly state report of new hires, payroll tax deposits, federal quarterly form 941, W-2s, W-3, and annual federal form 5500.
• Apply FLSA and other federal, state and local regulations and policies relating to pay and benefits.
• Maintain census of employees and determine eligibility for pay and benefits.
• Enroll eligible employees in benefit plans, transmit enrollment information to providers, and update payroll records.
• Monthly reconciliation of all payroll liability and expense accounts, including reporting to CFO.
• Reconcile monthly benefits billings against payroll records, prepare and make required adjustments, and certify benefits billings to the Business Manager for payment.
• Prepare and submit 403(b) retirement plan documentation and submit check requests for deposits to be made monthly.
• Notify employees of changes in HIPAA regulations, insurance coverage, Medicare, 403(b) and pertinent IRS changes.
• Maintain HIPAA-compliant employee records and notify employees of HIPAA changes.
• Maintain and secure all private health information.
• Submit and track all necessary paperwork for COBRA insurance continuation.
• Assist with audit preparations, including annual audit and Worker’s Compensation audit.
• Track leave-with and -without-pay time.
• Prepare annual letters of employment for non-contract employees for President.
• Provide reports and obtain information as requested by management in a timely manner.
• Maintain time sheets, payroll records and pay schedules.
• Maintain personnel records and update files as information/documents are received.
• Provide clerical support to the Director of Human Resources.
• Other duties, as assigned

• 2-3 years payroll processing experience
• Experience with Blackbaud Financial Edge software, or similar
• Tax filing requirements
• Knowledge of Accounting Principles
• Knowledge of NACHA banking principles and writs