Job: Secretary School-Elementary

Jefferson County Public School Kendrick Lakes Elementary seeks a School Secretary. Under general supervision, provide secretarial support for school/administrator and/or provide expertise in a specific area/unit function(s).
Attend to student needs, monitoring daily attendance, checking in late arrivals and early dismissals, verify unexcused absences, printing and distributing daily attendance report to faculty.
Coordinate and distribute relevant correspondence for non attenders; 1st letter sent to parents. (Medical and compulsory and initial court sent to Student Outreach).
Act as public relations agent for people contacting the school, including answering and directing phone calls.
Work with Principal/Assistant Principal on all discipline actions. Type suspension letters and input all discipline issues.
Up load and downloads all daily transactions.
Enroll and withdraw all students, corresponding with other schools. Input all transactions on computer.
Request and transfer student files within/outside the District and create new files for incoming students.
Completely organize all materials for report cards.
Order class lists, distribute to faculty. Make all changes needed. Order MRD's, distribute to faculty. Distribute report cards to students and faculty.
Calculate and process records for mandatory State One-day-Count.
Assist in maintaining student health plans when necessary & acts as the primary backup to the Clinic Aide.
EDUCATION AND TRAINING: High school diploma/GED required.
EXPERIENCE: 2-3 years secretarial experience. Experience in department/unit functions preferred.
SKILLS, KNOWLEDGE, & EQUIPMENT: Requires oral and written communications, interpersonal, organizational, public relations, phone etiquette, and advanced computer and software skills (Microsoft Office - Windows, Word, Excel), Internet, e-mail and general office equipment at time of hire. Ability to handle multiple tasks and deadlines. Ability to maintain confidentiality in all aspects of the job. May be required to take District Skills Assessment Test as part of the application process.
CERTIFICATES, LICENSES, & REGISTRATIONS: First Aid & CPR Certificate highly recommended.