Job: Secretary II (Family Medicine Residency) - Family Medicine Residency

Department: Family Medicine Residency

Schedule: Full Time

Shift: Days

Hours: Monday-Friday 8-5

Salary: 12.19-17.82


Job Details:
High School/GED
1 year of experience required
St. Mary's Family Medicine Residency Program is seeking a FT Secretary II. **Internal Candidates Only**Duties and Responsibilities:Maintains a timely flow of information for directors, managers and committee members by typing memorandums, letters, position summaries, flow charts, graphs, variance reports and policies and procedures. Processes incoming telephone calls and correspondence (mail), determines purpose of callers, and forwards calls to appropriate personnel or department. Maintains appointment calendars for designated personnel. Maintains fax machines, copiers and other office equipment to ensure efficient flow of work processes. Performs clerical duties as needed, such as filing, faxing, ,photocopying, collating and project assembly. Reviews and maintains inventory levels to assure availability of supplies. For assigned committees, transcribes minutes, coordinates scheduling, agenda and other related documents while maintaining an organized history of all information. Maintains good telephone and correspondence relationships with applicants, schedules interviews and prepares the interview schedule for faculty and residents. Coordinates medical school clerkships/rotations. Maintains files and routes applications to designated faculty for approval/disapproval. Maintains schedule for education day, distributes agenda, sends reminders. Copies educational materials. Sets up and cleans up for the Education Day Conferences. Arranges, enters and distributes clinic and rotation schedules for faculty and residents. Distributes monthly block reminders and associated handouts to residents for the various rotations. Sends out evaluations forms to outside providers, faculty and residents for each rotation. Responsible for PDA systems management of residents and faculty, including troubleshooting and oversight of equipment, updating database, etc. Job

Requirements: Education: High School Diploma or GEDExperience: Greater than 1 year of secretarial experience License / Certification / Registration: None Working Environment: Works in a well lit, heated and ventilated area. Position requires considerable mobility throughout the facilities. Potential exposure to routine, communicable diseases through regular contact with employees and the public at large.