Adams 12 Five Star Schools

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Bookkeeper, High School

at Adams 12 Five Star Schools

Posted: 12/2/2019
Job Reference #: 61671

Job Description

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ADAMS 12 FIVE STAR SCHOOLS Job posting 61671
1500 EAST 128TH AVE, THORNTON, Colorado, 80241Job posted as of Nov 01, 2019 until Until Filled

Located just seven miles north of downtown Denver, Adams 12 Five Star Schools is close to the conveniences of a major city center yet far enough to offer the quiet of the suburbs. The five stars represent the five unique communities the district serves: Broomfield, Federal Heights, Northglenn, Thornton and Westminster.

The District shall not discriminate in its employment or hiring practices on the basis of race, color,sex, age, religion, creed, national origin, ancestry, genetic information, marital status, sexual orientation, gender identity, disability, or other basis prohibited by applicable law. The District is committed to cultural diversity among district personnel as a means of enriching the educational experience. The District shall identify, solicit, and consider applicants for employment from a broad spectrum of qualified individuals who will contribute to that effort.

Job Title
Bookkeeper, High School

Hours Per Week
Months Per Year
District Name
School / Location Name
9351 WASHINGTON ST, THORNTON, Colorado, 802293533
Posted on
Nov 01, 2019
Expiry Date
Until Filled
Job Description
SUMMARY: Responsible for overseeing the school?s financial operations, including managing purchasing card transactions; collecting, tracking and reconciling accounts receivables; tracking, disbursing and reconciling petty cash; preparing bank deposits; recording and managing orders for supplies and equipment; processing accounts payables; providing customer service; copying and filing financial paperwork; entering journal entries; and managing, reconciling and monitoring the school budget and general, athletic, pupil, mill levy and grant funds/accounts to ensure expenses do not exceed budgeted amounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary by building assignment.

1.Collect, track and reconcile and deposit revenue collected from Infinite Campus student accounts, fundraising dollars, athletic/activity cash boxes, grants and vendor commissions. Prepare remittance advice for Financial Services.
2.Monitor and maintain the school budget by assisting with the development of the school?s departmental and instructional/operating budgets, loading the budget to Financial Services, continually reconciling accounts with budget status reports and detail transaction reports, creating and distributing monthly budget reports for general/athletic/vocational/pupil/mill levy accounts, reconciling monthly transactions, reviewing questions and concerns regarding budget status and preparing journal entries for corrections of expenditures and realignment of budget.
3.Order materials and supplies for school using district p-card or financial system. Research availability, utilize bidding process, track orders, enter receipt of orders in the financial system, distribute shipments to appropriate departments and handle merchandise returns. Manage purchasing card transactions by reviewing and editing online transactions, collecting related receipts, completing monthly reports to meet district purchasing card requirements and maintaining and managing purchasing card users in the bui8lding. May write or assist with completing service contract requests.
4.Process accounts payables by receiving, tracking and paying invoices using purchasing card or by preparing voucher request with required documentation. Communicate with vendors, Purchasing and Accounts Payable for payment and follow-up.
5.Provide customer service to students, parents, staff members, district personnel, vendors and outside/community partnerships in person, over the phone or via mail by answering inquiries, responding to requests and/or providing information.
6.Prepare invoices to vendors. Create billings to student accounts in Infinite Campus for fees, courses, field trips and other items.
7.Prepare, copy and file all paperwork associated with school?s financial transactions. Maintain financial records as required by the district.
8.May perform payroll-related duties including data entry of monthly payroll information, tracking time and attendance, reconciling monthly labor/benefit report, completing appropriate paperwork for building/district personnel changes, account coding, professional forms and substitute pay.
9.Perform other job-related duties as assigned.

?High school diploma or equivalent.
?Minimum of 4 years general clerical experience.
?Minimum of 2 years experience with bookkeeping or accounting.
?Associate?s degree or two-year college certificate in accounting preferred.
?Courses in business management, accounting or bookkeeping preferred.
?Experience with student information systems preferred.

?Criminal background check required for hire.

?Responsible for managing, reconciling and monitoring the school budget and all school accounts, including general fund, athletic, pupil, mill levy and grant accounts, to ensure expenses do not exceed budgeted amounts; entering journal entries; preparing bank deposits; tracking, counting, disbursing and reconciling petty cash.


Salary placement on our Classified Salary schedule is dependent on theGrade for the position being posted and employees’ previous work experience."Grade" refers to position or job classification and "Step" refers to number ofwork experience credit or service years. Initial placement will be at the Gradefor the position step 1.


Employees regularlyscheduled to work twenty (20) hours per week or more are eligible to receivethe district contribution towards insurance benefits as defined in theClassified Master Agreement Article 11.3, 11.4, and 11.5 and are eligible forbenefits described within this article. Employees regularly scheduled to workless than twenty (20) hours per week, or employees whose employment istemporary, are not eligible for benefits described within this article. Please refer to the Classified MasterAgreement for more information.



All applicants (current district employees and external applicants) shouldlist any and all work experience, including current district experience, whencompleting the employment application. Please include job titles and duties that you held while doing that job. Since the Human Resource department uses the application to screen for minimumqualifications required for each job, it is important to have a completeapplication so you will be considered for the position you are applying for.

Additional Information
Start date for this job is January 16, 2020.
This is a replacement position.

The minimum hourly rate of pay is G 20 Step 1, $17.06.

Please refer to the Classified Salary Schedule on ourdistrict website for additional information regarding salary step placement.

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