Adams County Government
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Procurement and Contracts Supervisor
at Adams County Government
- What Success Looks Like In This Job
Supervise, plan, organize, administer, and coordinate the procurement of professional services, equipment, materials and supplies through Request For Proposals and Invitations For Bids, and provide highly technical assistance to direct reports and County staff. Assist Procurement and Contracts Manager in training, mentoring, monitoring, and directing the day-to- day work of the Contract Specialists.
The Supervisor works closely with all levels of County employees to ensure their specific needs and interests are met. Assures that the County's contracting process is conducted in accordance with all federal, state, and local laws. Assigned projects primarily focus on those of high complexity and risk for the County's major Capital Improvement Programs including, but not limited to, construction contracts and professional service agreements. Monitors contractors' and consultants' performance and compliance with terms of the contract. Initiates supplier corrective action when needed. Maintains records of contract and agreement documents and prepares contract-related correspondence. Facilitates dispute resolutions between contractors, vendors, consultants, and associated County staff. Attends a variety of meetings to administer contracts and to communicate contract status and expectations. Monitors project progress as needed. Verifies that project close-out documentation is delivered. Advertises construction projects for verified claims.
- Examples of Duties for Success
Direct, plan, organize, and monitor daily activities of direct reports and coordinate responsibilities delegated by the Procurement and Contracts Manager.
* Supervise assigned staff; provide training and guidance to ensure understanding and compliance with County policies, processes and applicable laws and regulations, as they relate to procurement.
* Provide mentoring to staff to encourage growth and development.
* Assist Procurement and Contracts Manager in monitoring day-to-day activities of staff and act as back-up during the Manager's absence.
* Assist Procurement and Contracts Manager in establishing and monitoring the Division budget.
* Prepare and conduct Annual Performance Reviews of direct reports.
* Assist in developing and conducting training classes for JD Edwards Purchasing system, as required.
* Promote good customer service and open communications with all divisions of Adams County.
* Act as Representative of the Finance Department throughout the County in purchasing matters.
* Participate in the State of Colorado competitive bid program and assist in the preparation of Cooperative Bids with other Governmental Agencies including the National Association of State Procurement Officials (NASPO) and the Multiple Agency Purchasing Organization (MAPO).
* Purchase a wide variety of technical and non-technical items; procure professional services, equipment, materials and supplies.
* Coordinate the preparation of bid specifications, assist and review specifications set by the departments; assure open competition and equal opportunity to all bidders.
* Analyze bids, quotations and requests for proposals; perform total cost analysis to ensure best value and/or best price.
* Provide guidance and expertise during negotiations of proposals, contracts, terms and conditions for leases and rental agreements.
* Recommend/implement new procedures in response to changes in policy to ensure proper internal controls are reflected.
* Act as an agent for the County at bid openings; schedule bid and request for proposal openings; serve on panels to evaluate request for proposals.
* Schedule and facilitate pre-conference for bids and requests for proposals.
* Coordinate compliance issues with the requesting Department/Division and the County Attorney staff.
* Establish teams and assist in creating evaluation criteria to evaluate bids and request for proposals.
* Prepare and administer contractual agreements for procurement of goods and services.
* Supervise and prepare Agenda Item Memorandum's and Resolutions and present recommendations for purchases to the Board of County Commissioners (BOCC).
* Assist in disposal of obsolete equipment; determine disposal methods for used and obsolete equipment.
* Supervise and prepare Notices of Award, Notices to Proceed, Denial Letters or other required documents.
* Prepare cost benefit analysis to determine methods of procuring goods or services (i.e. lease vs. buy).
* Perform other related duties and responsibilities as required.
- Qualifications for Success
Expert level understanding of public procurement requirements, Local, State and Federal laws, the Uniform Commercial Codes and general commercial and business laws.
* Computer skills: Operate modern office equipment including computer equipment, proficient operation of spreadsheets, word documents and database software, Oracle / JD Edwards Enterprise One experience preferred.
* Communicate clearly and concisely, both orally and in writing.
* Promote strong team environment and excellence in customer service.
* Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.
- More Qualifications for Success
Experience: Five (5) to six (6) years of progressive purchasing and contracting experience, three (3) to four (4) years of which must be in a governmental setting. A minimum of two (2) years at Senior or Lead Level in a government setting within the last 10 years required.
Education and Training: Bachelors degree from an Accredited College or University with major course work in purchasing, accounting, business or public administration or related field. Masters Degree a plus.
A combination of technical and professional procurement and contracting experience, which provided the same kind, amount and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the bachelor's degree only, but not for the required experience as detailed above. Course work from NIGP, NAPM, ISM, or similar agency may be substituted for major college course work.
* License or Certificate: Professional Purchasing and/or Contracting Certification (CPPB, CPPO, CPM, CPP, CPPM) or Juris Doctorate highly preferred.
* Background Check: Must pass a criminal (CBI) background check.