Aleut Management Services

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Administrative Specialist

at Aleut Management Services

Posted: 7/8/2019
Job Reference #: 1584
Keywords: office

Job Description

Tracking Code
1584-209
Job Description

The USAFA Information Office (USAFA/A6) provides assistance in processing and tracking of Command-level Freedom of Information Act (FOIA) Programs which integrate with Information Access Programs (i.e., Privacy Act, Records Management, Section 508, Information Collections/Paperwork Reduction, Information Quality, Civil Liberties, and Federal Register) as required by federal statutory and regulatory requirements.

Aleut Aerospace Engineering is currently searching for an Administrative Specialist to support USAFA FOIA activities. Position responsibilities may include, but are not limited to the following:

  • Assist with the processing and tracking of Command-level FOIA Programs (including eFOIA) which integrate with Information Access Programs (i.e., Privacy Act, Records Management, Section 508, Information Collections/Paperwork Reduction, Information Quality, Civil Liberties, and Federal Register) as required by federal statutory and regulatory requirements
  • Preparing FOIA response recommendations regarding how to process a given request, including redaction recommendations for significant FOIA responsive records prior to release
  • Assist as the USAFA point of contact for questions concerning any significant FOIA requests or data calls
  • Assist with answering eFOIA questions from users
  • Assist with management and processing of FOIA litigation cases
  • Produce monthly FOIA and Information Access Program metrics, costs, and activity reports for A6
  • Review progress against FOIA backlog reduction plan with A6
  • Process Federal Register notices and rules, and track cost/billing
  • Run/Post annual FOIA logs report to the website
  • Post reading room records to the AF public FOIA reading room website
  • Administer databases, perform file processing and executive administrative tasks, manage suspense tracking, and take meeting minutes
  • File official records and maintain office file plan
  • Prepare electronic correspondence, briefings, and staff summary packages
  • Update and manage events/calendars
Required Skills
  • Excellent written and verbal communications skills in English
  • The ability to work collaboratively and independently with others in a fast-paced team environment with minimal oversight
  • Strong working knowledge of Microsoft Office applications and an editable, collaborative medium (such as Google Drive and/or Google Docs)
  • Experience with FOIA Programs which integrate with Information Access Programs (i.e., Privacy Act, Records Management, Section 508, Information Collections/Paperwork Reduction, Information Quality, Civil Liberties, and Federal Register) or applicable federal statutory and regulatory requirements is desired, but is not required
Job Location
Colorado Springs, Colorado, United States
Position Type
Full-Time/Regular