Arapahoe County Sheriff

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Event Specialist

at Arapahoe County Sheriff

Pay: $19.73 to $24.66/hour
$19.73 - $24.66
Posted: 8/8/2019
Job Status: Full Time
Job Reference #: 2531779

Job Description

Overall Job Objective

Description

This position is responsible for coordinating and administering rentals and events associated with the Arapahoe County Fairgrounds Event Center and the 17 Mile House. The primary duties include facility rental, contract coordination, client relations, event administration and operations.

Duties

Assists with Fairgrounds Event Center administration, rental and client relations including: event planning/booking, contract management and the evaluation of client satisfaction.

Coordinates with appropriate County support staff to facilitate event operations and logistics including event layout, event equipment, facility needs and staffing/security requirements. Attends events and supports event/client services.

Responds to and documents all facility use inquiries and leads. Follows up with potential clients and supports contract monitoring, management and ensures fulfillment of event contractual obligations.

Coordinates and processes event contracts, collects event fees and deposits. Administers event close out procedures utilizing computerized event management system.

Assists in the distribution of marketing collateral and schedules of activities to support the Communication Services staff functions.

Assists with planning, managing and the operation of Department sponsored events to include the County Fair, Open Spaces Share Back Ceremony, 17 Mile House Fall Festival and other events as necessary.

Attends and provides administrative support for various citizen committee meetings and cross-functional teams. Responsible for documenting meeting agendas and outcomes.

Requirements

SKILLS, ABILITIES AND COMPETENCIES:
Excellent organizational, administrative and communication skills that support facility rentals, contract management, client relationship management, event coordination/logistics and business administration.

Excellent customer service skills with an emphasis in effective written and verbal communication. Strong focus on meeting the client's needs. Ability to exercise tact and courtesy in frequent contact with clients, County staff, contractors, the general public and citizen committees.

Knowledge of Microsoft Office Suite, facility booking software, customer relations management software and financial management programs. Ability to understand and implement new software systems quickly.

Can marshal resources (people, funding, material, and support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.

Demonstrates a clear understanding of policies and procedures of operation; and is able to assertively, tactfully and successfully communicate the importance of the policies to vendors and customers while protecting the organization through appropriate application of such policies, procedures and guidelines.

BEHAVIORAL COMPETENCIES:
Service First
Excellent Quality
Responsive Government
Visionary Thinking
Innovation
Caring Leadership
Effective Communication
Fiscal Responsibility
Integrity
Respect for Others
Safety
Teamwork

EDUCATION AND EXPERIENCE:
Bachelor 's Degree in event/hospitality management, recreation, communications/marketing, public relations or similar field

2+ years of relevant experience in client relations and event management

Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered.

PREFERRED EXPERIENCE/SKILLS:
Bilingual in Spanish; ability to read, write and verbally communicate effectively in Spanish.

PRE-EMPLOYMENT ADDITIONAL REQUIREMENTS:
Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) check and background check.

POST-EMPLOYMENT REQUIREMENTS:
Possession of a valid Class "R" Colorado Driver's License or the ability to obtain one within two weeks of appointment.

This position will require evening/weekend assignments and may require a flexible schedule with rotating on call weekends.

Work locations and facilities are subject to change based on business need.
 

Supplemental Information

WORK ENVIRONMENT:
Work is generally within a standard office environment but will also include work in various facilities, around equipment, out of doors in various weather conditions and around livestock / animals.

PHYSICAL DEMANDS:
The following are some of the physical demands commonly associated with this position.

No unusual physical demands are associated with this position.

Spends 60% of the time sitting and 40% of the time either standing or walking.

Occasionally lifts, carries, pulls or pushes up to 35 lbs.

Uses cart, dolly, or other equipment to carry in excess of 35 lbs.

Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office and event management duties.

Verbal and auditory capacity enabling interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.

Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.

Visual capacity enabling constant use of computer or other work related equipment.

Please list any special physical demands associated with this position. For instance, exposure to hazardous environments, blood borne pathogens, extreme heat/cold, use of power equipment or machinery, wearing of PPE (personal protective equipment).

This position works on the Fairgrounds campus and during special events which may result in exposure to extreme heat/cold, dust, loud noise, crowds, outdoor allergens and livestock, poultry, rabbits and other animals

Definitions:
Occasionally: Activity exists less than 1/3 of the time.
Frequently: Activity exists between 1/3 and 2/3 of the time.
Constantly: Activity exists more than 2/3 of the time.

Application Instructions

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