Citywide Banks Inc.

Receive alerts when this company posts new jobs.

Part Time Executive Assistant

at Citywide Banks Inc.

Posted: 12/5/2018
Job Status: Part Time
Job Reference #: 18-1099
Keywords: clerical

Job Description

Citywide Banks is a growing dynamic organization with many locations offering uniquely different banking and financial solutions for businesses and personal clients. As a performance driven company, we strive to create a culture of excellence with high standards, and high values while providing outstanding growth and involvement opportunities for employees. Join a team that makes "Great Things Happen!"


The Administrative Assistant II will provide back-up assistance as needed. This person will also provide administrative support and schedule events/appointments, provide information to callers, and otherwise relieve officials of clerical work and minor administrative and business detail.


1.  Completes/directs projects as assigned by Senior Officers (i.e. presentations, gathering/compiling data; etc.).
2.  Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
3.  Composes and type routine correspondence, documents, presentations and reports.
4.  Organizes and maintains file systems, and files correspondence and other records.
5.  Greets scheduled visitors and directs too appropriate area or person.
6.  Screens incoming calls, correspondence and responds independently when possible.
7.  Coordinates schedule and makes appointments as needed.
8.  Arranges and coordinates travel schedules and reservations.
9.  Coordinates and arranges meetings, prepares agendas, records meeting minutes and transcribes for reporting purposes, reserves and prepares facilities.
10. Prepares outgoing mail and correspondence, including email and faxes.
11. Assists in preparing, distributing and filing employee documentation, maintaining monthly reports, maintaining and distributing HR forms and benefit information.
12. Conducts research, compiles text and statistical reports.
13. Makes copies of correspondence or other printed materials.
14. Orders and maintains supplies and arranges for equipment maintenance.
15. Assists in coordinating events, training, seminars and conferences.

Job Requirements:

1.  Associate’s Degree
2.  1-3 years administrative support related experience.
3.  Proficient computer skills, including Windows, Excel, Word, and Outlook.
4.  Strong problem solving and attention to detail skills; responsible for meeting quality standards.
5.  Excellent customer service skills.
6.  Ability to work effectively in a fast-paced environment.
7.  Ability to handle and prioritize multiple tasks.
8.  Excellent time management skills with the ability to independently prioritize tasks.

Scheduled Weekly Hours:


Time Type:

Part time

Citywide Banks offers you friendly, exceptional service and great banking products. Our customers will have the unique opportunity to develop a relationship with banking professionals who really care. We take pride in giving our customers the very best banking experience possible.

Our unmatched dedication to customer service is strengthened by our parent company, Heartland Financial USA, Inc. , a multi-billion financial services company that matches our loyalty to the principles of community banking. Our shared values coupled with Heartland's powerful services bring our customers the personal attention they deserve backed by the products and services that make Great Things Happen! 

EOE/AA Employer · M/F/Disabled/Vet

Member FDIC · Equal Housing Lender

Employment at Heartland Financial USA, Inc. is employment at will

Posted 11 Days Ago

Part time


Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!