Colorado State University-Pueblo

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Facilities Business Manager

at Colorado State University-Pueblo

Pay: up to $45000.00/year
$45,000.00 Annually
Posted: 1/30/2019
Job Status: Full Time
Job Reference #: 2336018

Job Description

Overall Job Objective

The Facilities Management department exists to provide a safe, clean, aesthetic, and sustainable environment that will enhance and support the mission and academic goals of the University.  The Facilities Management department employs approximately 65 people who respond to the building maintenance, grounds maintenance, and custodial needs of over 1,700,000 square feet of maintainable building area and 279 acres of campus space.  The Facilities Management Department is responsible for providing short-term and long-term physical development of the campus through the Planning and Construction Department.  The Facilities Management Department also manages the Environmental, Health, and Safety (EH&S) Department, which is responsible for designing, implementing, and maintaining EH&S programs to ensure safe and healthy environments on campus. 

This position is located within CSU-Pueblo Facilities Management Department and exists to monitor financial activity within that department. This position will analyze accounting information and develop internal controls to summarize and report financial information in accordance with accounting principles, standards, statutes and regulations.  This position is to accomplish accounting functions related to Facilities Management, specifically billing campus departments for work orders; entering, verifying, and tracking data in the Kuali Financial System (KFS); data entry and review of employee hours and work orders into and extraction of data from TMA which is the Facilities Management Computerized Maintenance Management System; tracking, status updates, attaching corresponding invoices, and closing of work orders; function as systems administrator for TMA, including system monitoring, user and location set up, and report development.  Provides professional level administrative support, such as project coordination, and independent research and compilation.
 Position Duties and Responsibilities:

Primary Duties
  • Enters, monitors, verifies, and tracks data in the Kuali Financial System (KFS) related to departmental billing.  Coordinates with Business Financial Services for these duties.
  • Enters employee hours associated with work orders, ensures corresponding invoices are linked to work orders, tracks the status of and ultimately closes work orders, and then bills campus departments for work performed.  Completes accounting functions related to closed work orders.
  • Functions as systems administrator for iServiceDesk/TMA.  Troubleshoots system issues, adds/deletes users and/or campus locations as necessary, extracts statistical data, and develops reports.
  • Responds to telephone and email inquiries.
Ancillary Duties
  • Completes other tasks or projects, as assigned.


Minimum Qualifications
  • Baccalaureate degree from a regionally accredited institution
  • Four (4) years of progressively responsible professional work experience
  • Working knowledge of Microsoft Office programs and proficiency in Excel
  • Ability to create, edit, and manipulate data
  • Accounting knowledge/experience
  • Knowledge/understanding of process workflows
  • Ability to quickly grasp and apply new skills and concepts
  • Exceptional interpersonal/customer service skills
  • Excellent verbal and written communication skills
  • Highly effective organizational skills
  • Accuracy and attention to detail
  • Strong self-motivation
Preferred Qualifications
  • Baccalaureate degree or above in accounting, database management, or related field
  • Knowledge of facilities management or physical plant operations
  • Strong solution oriented problem-solving skills
  • Ability to work with diverse groups of people, prioritize, and manage multiple projects and deadlines
  • Knowledge in database management (CMMS) and basic concepts in data analysis
  • Strong analytical and critical thinking skills

 Important Information:

All interested candidates must apply through the on-line application system. No other format of application materials will be accepted. Applicants must attach a letter of intent (cover letter); a current resume or CV; an unofficial transcript; and three professional references with contact information to the on-line application. Applications submitted without the required information above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until the position is filled, though all applications received by 4 p.m. (MST) on Thursday, February 28, 2019 will be given full consideration.

About Colorado State University-Pueblo

Colorado State University-Pueblo is a comprehensive state university with an enrollment of 4,000 students.  CSU-Pueblo provides relevant professional coursework and superior instruction with a small professor-to-student ratio for an ever-changing global economy.  Students can choose from 28 undergraduate programs with 70 fields of study in the College of Science and Mathematics, the Hasan School of Business, the College of Humanities and Social Sciences, and the College of Education, Engineering, and Professional Studies and 10 graduate programs.

CSU-Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU-Pueblo a Hispanic Serving Institution.  Besides reflecting our commitment to serve this critically important and rapidly-growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.  The University also seeks to provide a rich and diverse cultural environment that allows freedom of expression within a spirit of civility and mutual respect.  The public service expected of all members of our community benefits our society - local and global - and builds our sense of citizenship.

Among its unique features, CSU-Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of Education, Engineering and Professional Studies houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report.  CSU-Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.

At CSU-Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience.  Competing at the NCAA Division II level, CSU-Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

About Pueblo, Colorado

The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west.  The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.

CSU-Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.

The University reserves the right to check additional references, with prior notification given to the candidate.

Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.

It is the policy of Colorado State University-Pueblo to provide reasonable accommodations for employees and applicants with disabilities.  If you need accommodations, please contact the Human Resources at (719) 549-2441 or

In compliance with the Clery Act of 1990, the University's annual security report is available at:

Colorado State University-Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.