Eagle County

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Assessment Technician IV

at Eagle County

Pay: $19.65 to $24.57/hour
$19.65 - $24.57
Posted: 4/25/2019
Job Status: Full Time
Job Reference #: 2399892
Keywords:

Job Description

Overall Job Objective

Description

Join our team! The Assessor's Office is responsible for identifying, classifying and valuing all taxable real and personal property in Eagle County according to statutory provisions.

In this position you will assist the public with understanding mass appraisal practices, researching and explaining complex valuation information on real and personal property, deeds, tax parcel maps, plat maps and State of Colorado Department of Property Tax programs, decisions and policies.

Responsible for maintaining Assessor's Office and State of Colorado programs, i.e. property ownership transfers by deed, title and plat, initiate and make amendments to County property valuation and tax warrant amounts through the Abatement, Special Notice of Value and Notice of Correction programs, involving $26,000,000,000+ of actual value/$3,000,000,000+ of assessed value, in compliance with federal laws, Colorado State Statutes and Colorado Department of Property Taxation rules and regulations.

Example of Duties

  • Analyzes, interprets and enforces all relevant Federal Statutes, Colorado State Statutes and Colorado Department of Property Tax policies and procedures.
  • Answers the telephone, routes calls, provides public with specific information regarding Assessor's Office services, and responds to general public requests.  Explains assessment and appraisal procedures with clarity and understanding. Educates public on advanced use of Eagle County's website including the GIS and Assessor's Office sites.  Assists public to locate and identify parcels on Assessor Tax Parcel Map, following State parceling procedures. Thinks quickly in order to handle and solve complicated problems and is able to calmly and professionally handle disgruntled customers/property owners.
  • Performs numerical calculations to obtain totals, balances or other numerical information.  Receives, tabulates, and accounts for fees and other monies received by the department. Prepares deposit documentation and submits to Treasurer's Office.  Provides documentation and figures for budget preparation process.
  • Composes and types letters, memos, charts, reports, minutes, agendas, time sheets, or other types of correspondence.  Writes memos or compiles information for reports. Inputs and verifies data into the computer system to create or update records.
  • Processes Eagle County incoming/outgoing mail.  Accomplishes mail pickup from post office, interoffice mail distribution, posts all outgoing mail utilizing a Pitney Bowes mail manager postage machine, and delivers outgoing mail to post office.  Receives and routes departmental mail; distributes departmental correspondence to appropriate destination.
  • Interfaces with the general public, as well as town staff, planning departments and county staff, to assist with providing and verifying assessment information, processing transactions such as situs and mailing address changes, issuing mobile home authentication permits, and providing services related to the State Assessment Calendar such as property valuation appeals.  
  • Explains title conveyance and property ownership, deed generated transactions, maps, and legal descriptions.
  • Responsible for initiating and verifying changes to Assessor's Office database, processing property ownership transfers by deed, title and plat.  Uses a significant amount of judgment while processing legal documents, such as deeds, title work, etc. Completes extensive research in order to maintain accurate ownership records.  
  • Creates Mobile Home accounts tracking movement and prorating valuation; processes new Certificates of Title, Authentication of Paid Ad Valorem Taxes, Transfer Declarations, Applications to Purge Title, Certificates of Permanent Location, and Certificates of Destruction.
  • Adjusts, prorates and verifies amendments to County property valuation and tax warrant amounts through the Abatement, Special Notice of Value and Notice of Correction programs involving $26,000,000,000+ of actual value and $3,000,000,000+ of assessed value.
  • Performs daily balance of Eagle County's total valuation of all properties, utilizing complex reports, tracking and researching all valuation changes.
  • Uses mathematical formulas to calculate assessed value and tax amounts, incorporating assessment ratios and mill levies.
  • Compiles, analyzes and verifies complex and/or technical information (title conveyance documentation and legal descriptions) for processing.  Prepares reports, charts or tables from general specifications to present information in an easy to read format. Assembles a variety of data from office records for incorporation into various departmental reports and reports required by outside agencies.  Categorizes and maintains manual and/or computerized filing systems and SOPs; creates tracking systems and forms; enters data; cross-indexes and files documents and books alphabetically, numerically or by other designated classification.
  • Compiles and maintains accurate and up-to-date records such as mailing lists, attendance, expense information, incoming and outgoing items related to valuation adjustments, transactions and other bookkeeping duties.
  • Coordinates the State of Colorado Senior/Veteran Property Exemption program by reviewing applications, determining compliance of program requirements, approving or denying application, adding exemption to

Qualifications

Education:

Minimum Education

  • High school diploma or equivalent supplemented by continuing education in secretarial science, business or job-related field.
 

Preferred Education

  • Associates degree in business or job-related field.
 

Experience:

Minimum Work Experience and Qualifications

  • Two years of clerical experience along with the interpersonal skills needed to effectively interact with internal staff, citizens, and other departmental staff in order to give and extricate information in a courteous and friendly manner.  It is acceptable to substitute any combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.
  • Knowledge of related computer software, including word processing and spreadsheets, grammar, spelling and punctuation, along with general office equipment, (copier, facsimile machine, calculator, postage machine, scales) and office procedures and practices.
  • Capability to perform numerical calculations; verify information from complex forms and transfer to easy-to-read reports.
  • Able to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to citizens and staff requiring assistance.  Work in a fast-paced environment with heavy workloads.
  • Ability to work independently on multiple, complex projects.  
  • Works well under stress and is deadline oriented.  
Preferred Work Experience and Qualifications 
  • Three or more years of clerical experience along with the interpersonal skills needed to effectively interact with internal staff, citizens, and other departmental staff in order to give and extricate information in a courteous and friendly manner.
Licensure, Certification, or Registration:
  • Attendance of Introduction to Assessment (Admin 100) State of Colorado, Department of Property Taxation, 32 hour continuing education.  Must pass exam within one year of employment.
  • Attendance of Assessor's Role in Listing Property (Admin 701) State of Colorado, Department of Property Taxation, 32 hour continuing education.  Must pass exam within two years of employment.
  • May be required to attend additional continuing education classes, i.e. "Manufactured Homes, "Basic & Advanced Title Conveyance,"  etc.
  • Valid state driver's license and satisfactory motor vehicle record.

Supplemental Information

A career with Eagle County Government offers the best candidates a competitive total rewards package; including compensation, comprehensive and low cost insurance and wellness program, paid holidays, personal/medical leave, retirement plan, tuition reimbursement programs, free bus pass and more.  Your career impacts and enriches the lives of the community members of Eagle County... Creating a Better Eagle County for All.  Join our team today!
 
Living and working in Eagle County offers a diversity of recreation, cultural and educational activities suited for all.    Although we are best known for our world-class skiing, hiking, biking, fishing and outdoor activities, our cultural scene is top-notch.  The area offers access to theater, music, arts and enriching educational experience.  The County is home to various educational institutions offering quality learning from Pre-K through 4-year post-secondary degree programs.  Experience all that the mountain lifestyle and Eagle County has to offer!         
 
This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be considered for the incumbent/applicant when possible.