General Dynamics Information Technology
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Administrative Assistant, Intermediate - TS/SCI Required
at General Dynamics Information Technology
- Requisition ID
- # of Openings
- Job Function
- Security Clearance Level
- Top Secret/SCI with Polygraph
- Full/Part Time
- Full Time
**Position requires an in-scope TS/SCI clearance and polygraph.**
The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the customer directorates. The nature of Administrative Assistant work varies from transactional in nature and requires general knowledge of basic administrative processes to moderately complex and very complex tasks which demands a high degree of autonomy and latitude in planning; organizing; and decision making to fulfill work requirements.
- Maintain a schedule of appointments for a manager or office
- Answer routine telephone calls; direct calls and take messages
- Greet and escort visitors
- Retrieve; sort; and distribute incoming mail; newspapers; faxes; and other publications/documents
- Arrange for the delivery of outgoing mail/packages with the mailroom
- Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office
- Draft; proofread; edit and coordinate correspondence
- Perform research and retrieve information from databases and other resources
- Maintain tracking records and filing systems; archive files
- Maintain; update and serve as focal point for databases or spreadsheets
- Assist in planning; scheduling; organizing; and execution of meetings; events; conferences; and off-sites
- Participate in meetings and events: may serve as recorder and may present position-related information
- Prepare access rosters and request security clearance transfers
- Assist in ordering supplies/equipment and arranging for office equipment repairs
- Perform administrative back up support for other offices
- Recommend innovative processes to improve the efficiency and effectiveness of the office
- Compose written communication in response to complex customer queries
- Prepare routine status reports and track office-related metrics
- Manage routine website content updates and coordinate more complex website changes with webmaster
- Coordinate scheduling; organizing; and execution of meetings; events; conferences; and off-sites
- Attend meetings; events; and forums
- Assist in maintaining inventories; records; and receipts
- Coordinate office renovations and relocation activities
- Support TIER actions; assign actions to the appropriate divisions or branches; follow up on actions; coordinate responses in a non-conflicted manner for senior management review; provide status reports; and participate at customer-wide TIER meetings
- Performs a variety of general administrative tasks in support of the day-to-day operations of an office, group or customer.
- Performs a variety of general administrative tasks, such as preparing reports and correspondence, coordinating travel and meeting arrangements, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer.
- Compiles and analyzes various contract, program, and financial data using various database programs, and prepares monthly status reports based on the results.
- Collects and inputs timesheet information into automated accounting system and processes labor corrections.
- Processes purchasing requisitions, invoices for consultants and subcontractors, and travel and expense reports.
- Serves as point of contact for the office or group on issues related to accounting, human resources, purchasing, and other departments, as well as external contacts such as customers, vendors, and subcontractors.
- May provide work leadership to less experienced clerical and administrative personnel.
- Participates in special projects as required.
Associates Degree in a related business discipline, or the equivalent combination of education, professional training, or work experience.
3-5 years of related administrative experience.
Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
Ability to participate productively as a contributing member in a team environment
Strong interpersonal skills
Ability to be discreet and maintain confidentiality
Proficient in the use of Microsoft Office and standard computer applications
- Knowledge of proper English usage; spelling; grammar; punctuation and sentence structure to ensure that written materials prepared and reviewed are complete;
succinct; and formatted correctly
Experience with protocol and precedence; IC/DoD structure; regulations; directives; and policies
Benefits of this Position:
- Opportunity for Fast Growth within the program
- Onsite Gym – get your workout in before work, during your lunch break, or at the end of the day
- Professional Development Assistance – Covering the Cost of Obtaining Professional & Technical Certifications (depending on program)
- Educational Reimbursement – toward degree programs and individual coursework
- 401K Match – with 100% vesting on day one
- Health, Dental and Vision Coverage to keep you healthy, starting your first day
- We know work-life balance is important, GDIT offers Paid Time Off, Plus 10 Paid Holidays
- Parking and transit commuter benefits
Why Work at General Dynamics IT?
- Work with top talent and some of the brightest minds in your field
- Support missions that make a difference to our Nation
- Become part of an organization that that is committed to the highest ethical standards in all that we do
- Thrive in the stability of a large organization, with the ability to move onto new opportunities, supporting different missions, building your career within GDIT
- Want to move, or find a job close to home? We have positions in several locations in the United States and the world
- Enjoy a culture that supports work-life balance
General Dynamics Information Technology solves our customers’ challenges through future-focused technology and services, ingenuity and deep mission-knowledge. Partnering with government, defense, the intelligence community, industry leaders and cutting-edge technology companies, we deliver solutions that make a difference – helping our customers to advance mission performance, transform operations and discover opportunities to build a better future.