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Federal Project Accounting Manager

at HDR

Posted: 1/25/2019
Job Status: Full Time
Job Reference #: 149802

Job Description

About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

Watch our 'About Us' video

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Primary Responsibilities

The Federal Project Accounting Manager position is responsible for organizing, performing and managing the accounting activities of the Federal Services Group (FSG).  This includes, but is not limited to, performing project accounting functions as required, management and training of Federal Project Accountants, working with corporate and operations accounting as appropriate to provide accurate and timely information throughout project/program lifecycle along with various other accounting and financial management functions.   In addition to an individual that possesses analytical skills, this individual must also possess leadership and management skills necessary to effectively orchestrate Federal Project Accounting staff in the performance of various project-financial functions.  This position requires a team player who collaborates with the Contracting and Procurement groups within FSG and also with the Operations Accounting  Director, Regional Accounting Directors/Assistant Regional Accounting Directors to provide timely and accurate project information as requested.  Beyond these core responsibilities, specialized duties and responsibilities requisite for this position are as follows:

Project Accounting Functions:

•Initiate project setup in Oracle EBS based on information received from Project Manager/Cost Center and FSG Contracting.

•Generate monthly invoices in accordance with contract terms adhering to client and HDR deadlines.

•Analyze and interpret financial performance of projects

•Perform various specialized accounting functions of moderate complexity and ensure that procedures and practices are followed in accordance with company policy, accounting principles and contractual obligations maintaining compliance with Federal Program requirements. 

•Provide support as needed to Federal Project Accountants in all project accounting areas of the project lifecycle including but not limited to project setup, client invoicing, subcontractor payments, accounts receivable and project closeout.

•Assist accountants with purchase requisitions, work confirmations and AP processing

•Provide accounting staff contracts and procurement support

•In collaboration with Project Accountants, provide timely updates of outstanding Accounts Receivables to Federal Operations Directors as requested and ensuring financial system notes reflect all steps taken to collect payment.

•Attend & participate in Project and or Management Reviews as necessary and appropriate based on size and complexity of client engagement

Specialized Accounting Functions:

•Provide financial reports and other on-demand reports and analysis for internal stakeholders as requested.

•Provide timely and accurate information to Regional Accounting Directors/Assistant Regional Accounting Directors as requested in preparation for monthly revenue recognition review.

Cross-Functional Project Financial Support:

•Act as primary point of contact for Operations Accounting  Director, Regional Accounting Directors/Assistant Regional Accounting Directors and other internal stakeholders working with the Federal Project Accounting group to provide accurate and timely information and address issues/concerns as they arise. 

•Assist corporate Accounts Receivable team with pay applications for invoice payments received from Federal Clients.

Additional Duties:

•Manage Federal Project Accounting staff positions, which includes performance reviews, timesheet approvals and other supervisor activities.

•Train, lead, mentor and support in all areas of project lifecycle in accordance with company policies and best practices for Federal Project Accounting staff.

•Monitor and approve weekly employee timesheets for managed employees along with review and approval of employee expense reports to ensure accuracy and input in accordance with HDR Timekeeping and HDR Travel & Business Expense policies respectively.

•Manage distribution of new client Contracts/Task Orders and Federal Project Accounting workload based on PA geographical assignments and available resources.

•Participate in project accounting and project management training initiatives, information system training and process/procedure improvements as requested.




•Bachelor's Degree; preferably in Accounting or Finance, required

•Minimum 3 years accounting experience; 5 – 10 years accounting experience preferred

•Previous supervision of staff highly desired

•Solid understanding of accounting principles is a must, preferably with project accounting

experience in A/E/C industry

•Highly proficient with MS Office applications, A/E/C Project-Based Software, Oracle software experience desired

•Must be self-motivated, well-organized, detail-oriented and able to work well independently

• An attitude and commitment to being an active participant of our employee-owned culture is a must


At HDR, we know work isn't only about who you work for; it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.