Heartland Financial USA

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Part Time Executive Assistant

at Heartland Financial USA

Posted: 1/10/2019
Job Status: Part Time
Job Reference #: 18-1099
Keywords: clerical

Job Description

Heartland Financial USA, Inc. is a growing dynamic organization with many locations offering uniquely different banking and financial solutions for businesses and personal clients. As a performance driven company, we strive to create a culture of excellence with high standards, and high values while providing outstanding growth and involvement opportunities for employees. Join a team that makes "Great Things Happen!"


The Administrative Assistant II will provide back-up assistance as needed. This person will also provide administrative support and schedule events/appointments, provide information to callers, and otherwise relieve officials of clerical work and minor administrative and business detail.


1.  Completes/directs projects as assigned by Senior Officers (i.e. presentations, gathering/compiling data; etc.).
2.  Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
3.  Composes and type routine correspondence, documents, presentations and reports.
4.  Organizes and maintains file systems, and files correspondence and other records.
5.  Greets scheduled visitors and directs too appropriate area or person.
6.  Screens incoming calls, correspondence and responds independently when possible.
7.  Coordinates schedule and makes appointments as needed.
8.  Arranges and coordinates travel schedules and reservations.
9.  Coordinates and arranges meetings, prepares agendas, records meeting minutes and transcribes for reporting purposes, reserves and prepares facilities.
10. Prepares outgoing mail and correspondence, including email and faxes.
11. Assists in preparing, distributing and filing employee documentation, maintaining monthly reports, maintaining and distributing HR forms and benefit information.
12. Conducts research, compiles text and statistical reports.
13. Makes copies of correspondence or other printed materials.
14. Orders and maintains supplies and arranges for equipment maintenance.
15. Assists in coordinating events, training, seminars and conferences.

Job Requirements:

1.  Associate’s Degree
2.  1-3 years administrative support related experience.
3.  Proficient computer skills, including Windows, Excel, Word, and Outlook.
4.  Strong problem solving and attention to detail skills; responsible for meeting quality standards.
5.  Excellent customer service skills.
6.  Ability to work effectively in a fast-paced environment.
7.  Ability to handle and prioritize multiple tasks.
8.  Excellent time management skills with the ability to independently prioritize tasks.

Scheduled Weekly Hours:


Time Type:

Part time

Founded in 1981, Heartland Financial USA, Inc. is a multi-billion multibank holding company offering uniquely different banking solutions for business and personal clients. Heartland's independent community banks are chartered in the Midwestern, Southwestern and Western United States.

The Heartland vision is to differentiate itself by highlighting its uniqueness as a commercial banking organization supported by a strong retail delivery system. As one of the top 100 bank holding companies nationwide, Heartland delivers high-quality financial products and service to clients in the Midwestern, Southwestern and Western United States.

Heartland's common stock is traded through the NASDAQ® Global Select Market System under the symbol "HTLF."

EOE/AA Employer · M/F/Disabled/Vet

Member FDIC · Equal Housing Lender

Employment at Heartland Financial USA, Inc. is employment at will

Posted 30+ Days Ago

Part time


Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!