Motorola Solutions

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Proposal Manager (Entry Level)

at Motorola Solutions

Posted: 3/13/2019
Job Reference #: 225944
Keywords: operations

Job Description

Proposal Manager (Entry Level)


Job Description
The Proposal Manager will lead and/or play an active role in executing quality proposal delivery for proposals in partnership with Business Development, Capture Professionals and SMEs. “Quality Proposal” equates to proposals that meet or exceed guidelines for providing a clear, responsive, persuasive, and compelling proposal to the end customer.
Major Job Activities:
  • Co-leads proposal kick-off calls and status calls, as well as peer and management reviews
  • Reviews proposal specifications to identify unique requirements prepare for meetings, maintains notes, and ensures roles/responsibilities are communicated
  • Develops and disseminates proposal schedules and compliance matrices
  • Tracks proposal compliance, evaluates compliance concerns, and escalates non-compliance issues
  • Participates in the Executive Summary development and/or media storyboarding
  • Ensures proposal quality by reviewing a proposal from front to back cover to minimize errors and risks
  • Manages proposal documents, file sharing, and version control
  • Desktop publishes proposals and manages production, adhering to formatting and layout guidelines
  • Liaises and produces all printed documentation through outside vendor (Mimeo)
  • Obtains sign-offs and authorized signatories when necessary
  • Evaluates and refines process documentation to ensure training and reference materials are well-structured, accurate, and intelligible
  • Ensures on-time delivery/submission
  • Archives proposals and project files according to established processes and procedures
  • Solicits and reviews survey feedback from internal and external customers
Microsoft Office Suite, Google Suite, Adobe Acrobat, SharePoint, and Salesforce
Production tools (printers, laminators, etc.)

Knowledge, Skills, & Abilities:
Business & customers. Proposal management and project management practices. Extensive knowledge of short-cut keys. Strong knowledge of proofreading symbols and proposal management best practices, as well as internal support levels for different types of proposals (value, market, solution).
Good writing, editing, and proofreading skills. Excellent interpersonal skills. Extensive experience coordinating groups both in person and remotely. Skilled at independently managing projects. Active listening, critical thinking, analytical, problem solving, & time management skills. Skilled at building rapport with team members in high-stress environments. Skilled at motivating others to complete tasks. Skilled in handling internal communications related to proposals. Skilled at assimilating information from a variety of sources. Excellent MS Word & PowerPoint skills.
Must be able to schedule activities and direct activities of proposal contributors. Able to question customers' requirements and practices. Proven ability to develop proposal outlines. Ability to chair kick-off meetings. Able to document & communicate proposal risks. Ability to collaborate and influence others. Able to concurrently manage multiple projects with tight deadlines in high stress environment. 

Job ID

United States

Basic Requirements
  • Bachelors Degree
  • 1+ years of work experience

Relocation Provided

Position Type 
New Grad

Job Category
Customer Service

Department Description
Delivering more than 2,500 customer-focused proposals a year, the North America Proposal Center provides its customers the latest in communications technology and public safety offerings. Our products and services help government, public safety, and commercial customers improve their operations through increased effectiveness, efficiency, and safety of their workforce.

Company Overview
On any given day, every moment matters to someone, somewhere. And every moment, Motorola Solutions’ innovations, products and services play essential roles in people’s lives. We help firefighters see around buildings and police officers see around street corners. We keep utility workers connected and visible to each other with real-time voice and data communication across the smart grid. And we provide the situational awareness first responders need when a moment brings catastrophe. We help people be their best in their moments that matter.


EEO Statement
Motorola Solutions is an Equal Opportunity Employer committed to no discrimination because of race, creed, color, religion, national origin, sex, age, marital status, citizenship status, sexual orientation, gender identity or expression, genetic information, disability, status as a disabled veteran or veteran of the Vietnam era, or any other legally protected characteristic or activity.