Ply Gem industries

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Installation Coordinator

at Ply Gem industries

Posted: 2/10/2020
Job Reference #: 3744
Keywords: clerical, office

Job Description

  • Job LocationsUS-CO-Denver
    Job ID
    2019-3744
    # Positions
    1
  • Overview

    The Installation Coordinator assists management, installation, and accounting in a turn-key installation operation of manufactured stone and stone related products.

    Responsibilities

    • Answer and direct in-coming calls in a friendly, professional manner.
    • Welcome and direct showroom customers in a friendly, professional manner.
    • Coordinate office administration services, which may include clerical and support services, printing, mail distribution and messenger services, facility maintenance, equipment maintenance, supplies, vendors, and security.
    • Respond to customers’ needs providing timely feedback regarding all scheduling and related issues.
    • Maintain all job files and database systems supporting the installation and inventory process.
    • Provide oversight of field measurements and verify installation of production in accordance with work order specifications.
    • Provide work order (tickets), extra work orders, back charges, sign offs, and other paperwork and instructions to others for all installation jobs.
    • Provide input to installation and production teams in response to installation orders, completion of warranty work, and time-sensitive issues; including material need.
    • Organize and maintain all sales proposals and customer plan data on company shared drive.
    • Manage direct delivery activities (including inter-company transfers) to achieve optimum utilization of resources (labor, trucks, product).
    • Track installation payroll, order entry, invoicing, accounts receivable, and accounts payable.
    • Interpret company policies to workers and enforce safety regulations.
    • Other duties as assigned.

    Qualifications

    B.S/B.A. Degree in related field and 3 to 5 years industry experience in Construction Project Management or equivalent combination of education and experience preferred. Previous experience with stone veneer or masonry highly desired.

    OTHER SKILLS AND ABILITIES

    • Exhibit a professional manner in dealing with others and maintain constructive working relationships.
    • Communicate effectively both verbally and in writing with management, colleagues and individuals inside and outside the Company.
    • Basic skills in 10-key calculator, computer software and data entry.
    • Ability to multi-task and manage time in a productive manner.
    • Ability to follow and execute detailed instructions.
    • Ability to perform work involving written and numeric data and to make arithmetic calculations rapidly and accurately.
    • Ability to function effectively under heavy workload during peak periods and to meet strict deadlines on a continuing basis.
    • Strong MS Office skills including Word, Excel, Power Point, and Outlook.
    • May be required to work evenings and/or weekends.
    • Involves sitting for extended periods.
    • Must complete work in a limited period and in limited space.