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Contracts Specialist

at University of Colorado Boulder

Posted: 1/29/2019
Job Status: Full Time
Job Reference #: 15191
Categories: Legal
Keywords: legal, contracts

Job Description

University of Colorado Denver l Anschutz Medical Campus
Department: Office of Regulatory Compliance / Clinical Research Administration
Job Title: Contract Specialist
Position #3339– Requisition #15191

* Applications are accepted electronically ONLY at *

The University of Colorado Denver l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment.  We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.

Clinical Research Administration has an opening for a full-time University Staff (unclassified) Contract Specialist position.

Jobs in this career family provide direct professional support of research activities.  Functions include contracts and grants solicitation and administration, grant/agreement preparation, review and negotiation, regulatory compliance, sponsor communication and post and pre award management, human subject compliance, research animal management, research laboratory coordination and instruction, environmental health and safety, radiation control, hazardous materials use, disposal and training.

Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.

At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals.

Position Emphasis:

This is a Clinical Research Specialist position that will be assigned to review and negotiate sponsored research agreements. The individual will also provide general assistance in other areas as required and will be assigned to various office tasks as work volume requires. The individual will report to the Clinical Research Administration Director and will be assigned to assist that position and other professionals in the office.

Examples of Work Performed:

Contract negotiation
  • Serve as a Clinical Research Contracts Specialist for the Clinical Research Administration Office located on the Anschutz Medical campus
  • Review and Negotiate terms and conditions of industry sponsored clinical trial contracts and related agreements under the supervision of a Lead Clinical Research Contracts Associate
  • Appropriately identify and escalate issues to a Lead Clinical Research Contracts Associate
  • Review and negotiate amendments to terms and conditions after original contract is executed
  • Will need to determine if the terms and conditions meet Board of Regents, University, local, state, or federal policies. If the terms do not meet policies, procedures, and regulations, how do I appropriately detail situation and propose possible solutions to review with Lead Clinical Research Contracts Associate
  • Communicate clearly and effectively with appropriate faculty and staff to ensure comprehension of final set of terms and conditions
Process Development
  • Provide input to the Senior Clinical Research Contracts Manager regarding development of practices and procedures in areas in need of development/improvement
  • Help identify, discuss, and solve workflow issues common to the clinical research contracts process
Special Projects
  • Assistance is provided by attending meetings, researching issues, and drafting reports
  • Assist with special projects as assigned by the Senior Clinical Research Contracts Manager or the Director of Clinical Research Administration
  • Provide coverage of team members during absence
  • Willingness to help find answers to questions that are outside area of expertise
  • Other duties as assigned
This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Minimum Qualifications:
  • A bachelor's degree in public health, public administration, contract management, communication, healthcare administration, business administration, business, or a directly related field from an accredited institution
  • 1 year of professional level experience with contract management and negotiations, editing legal documents, or similar field of experience
  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
  • PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.
Preferred Qualifications:
  • Experience in higher education grants and contracts administration
  • Experience with industry-sponsored clinical research contracts. 
  • Ability to communicate effectively, both in writing and orally
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution
  • Outstanding customer service skills
  • Demonstrated commitment and leadership ability to advance diversity and inclusion
  • Contract expertise in formation, negotiation, administration and/or management or experience
  • OMB Uniform Guidance 2 CFR 200, 2 CFR 220, 2 CFR 215), OMB A-133, Federal Acquisition Regulations, and other applicable Federal and State laws and regulations relating to research administration at an educational institution
  • Strong communication skills – written and oral
  • Excellent analytical skills including the ability to apply basic math skills
  • Exceptional customer service skills; team-oriented
  • Organizational and time management
  • Microsoft Office Suite applications, including Word and Outlook 
  • Ability to edit documents based on policy and procedure
  • Ability to identify issues and escalate for discussion
  • Ability to work in a high volume office with deadlines
  • Ability to understand and interpret applicable laws, policies, regulations, rules, guidelines, etc.
  • Ability to prepare and present analysis of issues and translate complex information into easily comprehensible terms
  • Ability to establish and maintain professional working relationships with internal and external partners
Salary and Benefits:
Diversity and Equity:
  • Please click here for information on disability accommodations:
  • The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
  • The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.


To apply, please visit: and attach: 1.A letter of application which specifically addresses the job requirements and outlines qualifications2.A current CV/resume3.List of three to five professional references (we will notify you prior to contacting both on and off-list references)Questions should be directed to: Catherine Carroll