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Grants & Contracts Coordinator (Open-Rank) (2 Positions)

at University of Colorado Boulder

Posted: 2/2/2019
Job Status: Full Time
Job Reference #: 15646
Keywords: office

Job Description

*Applications are accepted electronically ONLY at www.cu.edu/cu-careers.*
 

Universityof Colorado Denver l Anschutz Medical Campus

Schoolof Medicine, Adult and Child Consortium for Health Outcomes Research andDelivery Science (ACCORDS)

Grants& Contract Coordinator (Open-Rank) (2 Positions)

Position#758777 – Requisition 15646

 

The University ofColorado Denver l Anschutz Medical Campus seeks individuals with demonstratedcommitment to creating an inclusive learning and working environment.  We value the ability to engage effectivelywith students, faculty and staff of diverse backgrounds.

 

ACCORDShas an opening for two full-time, University Staff (unclassified) Grants & ContractCoordinator (Open-Rank) position.

 

TheUniversity of Colorado Anschutz Medical Campus ranks among the top institutionsnationally in clinical care, education and research. Its 230-acre campus,designed to enhance collaboration and interprofessional education, hosts theCollege of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, andPublic Health; the Graduate School; a Health Sciences Library; and twohospitals. Strategically located contiguous to the campus are a biosciencesresearch park and the soon-to-be-completed Veterans Hospital. CU Anschutzoffers two undergraduate degrees, 35 graduate degrees, and fivefirst-professional programs. More than 4,000 students learn alongside facultymembers who also make meaningful medical discoveries and provide expertclinical care through 1.5 million patient-visits annually. A hub for researchand innovation, CU Anschutz receives over $400 million in research awards eachyear and has filed 1,300 patent applications and formed 53 new companies since2002. ReadCU Anschutz Quick Facts here.


Natureof Work:

The Adult and ChildConsortium for Health Outcomes Research and Delivery Sciences (ACCORDS) is aprogram of research of the University of Colorado Denver, School of Medicine.The Program conducts comparative effectiveness, health outcomes, healthservices, and primary care research. 

 

The Grants and ContractsProfessional (open rank) supports ACCORDS research functions which includeresearch grants, investigator initiated studies and program grants. Thisindividual will act as a resource for this consortium and will be expected towork independently, as well as collaboratively with ACCORDS PrincipalInvestigators in the grant/contract process including development, submission,receipt, and reporting. The Pre Award Manager is responsible for theapplication of and compliance with Federal, State, Private Foundation, andUniversity policies and procedures as they relate to grant and contractssubmission, receipt, management, and reporting. This full-time, University Staff (non-classified) positionmay be filled at the entry through senior professional level, depending on thesuccessful candidate's education, experience, and suitability for a particularposition.

 

EntryLevel:

  • Professionals at the entry level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. These positions may be filled at the entry through senior level, depending on the successful candidate's education, experience and suitability for these particular positions.
  • At the entry level, duties are limited in scope and are performed with guidance and direction from other professionals and are performed in a training and Development capacity.

IntermediateLevel:

  • Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.
  • At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals.

SeniorLevel:

  • SeniorProfessionals are responsible for exercising discretion, analytical skill,personal accountability and responsibility in a wide range of areas includingacademic, administrative, managerial and student services functions. Workinvolves creating, integrating, applying and sharing knowledge directly relatedto a professional field.  Work is performed fully independently
Examples of Work Performed: 
 
Pre-Award:
  • Works in conjunction with the senior pre-award manager to coordinate all pre-award grants and contracts activity.
  • Prepare complex, multiple year budgets and review prior to submission for federal, state, university and private sponsors for grants, fellowships, contracts, and industry contracts.
  • Prepare salary budgets utilizing employee compensation rates, appropriate fringe benefit rates, and approved escalation rates.
  • Advise PIs of budget restrictions and applicable indirect cost rates for various locations and types of proposals.
  • Help coordinate the process of routing and final submissions packets to sponsors in either electronic or paper format, including all compliance and regulatory documents and ensuring all sponsor guidelines are met.
  • Keep abreast of changes in application instructions for federal sponsors.
  • Coordinate the preparation of both sponsor and institutional forms to ensure all signatures are obtained and deadlines are met.
  • Respond to requests from funders for information/clarification needed for funding decisions including preparation of just-in-time information and/or budget revision and justification.
  • Work with OGC to identify cost-sharing in proposals and assure accurate accounting.
  • Act as liaison between OGC and the sponsor ensuring the timely execution of all awards.
  • Maintain current electronic files on all grant and contract submissions.
Post-Award:
  • Work with the Grants and Contracts Manager, PIs and the OGC to coordinate the receipt of funded proposals.
  • Work with Grants and Contracts Manager and OGC to identify cost-sharing in proposals and assure accurate accounting.
  • Act as liaison between OGC and the sponsor ensuring the timely execution of all awards.
  • Work with OGC to ensure project is correctly established in financial system and invoicing is scheduled when appropriate.
  • On a monthly basis provide support to Project Managers and/or Principal Investigators (PI).
  • Provide expense documentation as required by contract to OGC invoicing team.
  • Review of revenues, expenditures, available balances and encumbrances as compared to approved grant and contract budgets for sponsored projects with noted deficit.
  • Prepare and submit all journal entries, as needed.
  • Prepare and submit all Payroll Expense Transfers.
  • Prepare budget variance reports for all grants and review monthly with the Grants and Contracts Manager and grant PI/Project Manager, or more frequently if required by CU policy or at the request of the PI/PM, and maintain documentation of these reviews.
  • Work with the Grants and Contracts Manager and PIs, or their designees, to facilitate the process of requesting, executing, tracking, verifying services and reconciling subcontracts.
  • Monthly meet with OCG post-award specialist assigned to ACCORDS to address issues requiring OCG investigation and correction.
  • Upon award of a grant, execute all new Speedtype activity, including notifying various payroll liaisons, telecom, etc.
  • Confirm that budget information is set up according to approved budget and invoicing is scheduled when appropriate.
  • Monitor allowable expenses on sponsored projects (Uniform Guidance compliance).
  • Marketplace actions: create POs, invoice receiving, and place orders; assist with SOWs and Vendor information.
  • Process PETs; make appropriate changes to personnel funding distributions, as necessary.
  • Manage close-out of completed projects.
Other:
  • Maintain an accurate and comprehensive database of all grants and contracts submitted (funded, in review, not funded) including proposed dates, direct and indirect costs, PIs, personnel and their effort committed, and short description.
  • Maintain knowledge of current and new CU and funding agency policies.
  • Respond to requests for salary information, biosketches, Other Support documents and proposed subcontracts for research faculty and PRAs.
  • Provide direction to department faculty and research staff regarding Federal, State, Private Foundation, and University policies and procedures as they relate to grant and contracts submission, receipt, management, and reporting.
  • Attend local and national conferences and trainings regarding sponsored research programs.
  • Participate on committees pertaining to process improvement, strategic planning and organizational development as requested.

This description is a summary only and isdescribing the general level of work being performed, it is not intended to beall-inclusive. The duties of this position may change from time to time and/orbased on business need. We reserve the right to add or delete duties andresponsibilities at the discretion of the supervisor and/or hiring authority.

 

PLEASENOTE:Candidates will be responsible for travel expenses related to the interviewprocess and any relocation expenses, if applicable

 
Salary and Benefits:

The hiring salary forthis position is commemorate with skills and experience. This position is noteligible for overtime compensation.

Your total compensation goes beyond thenumber on your paycheck. The University of Colorado provides generous leave,health plans and retirement contributions that add to your bottom line.

 

TotalCompensation Calculator: https://www.cu.edu/employee-services/total-compensation

 

TheUniversity of Colorado Denver | Anschutz Medical Campus is dedicated toensuring a safe and secure environment for our faculty, staff, students andvisitors. To assist in achieving that goal, we conduct backgroundinvestigations for all prospective employees.

 

TheUniversity of Colorado Denver | Anschutz Medical Campus is committed to recruitingand supporting a diverse student body, faculty and administrative staff. Theuniversity strives to promote a culture of inclusiveness, respect,communication and understanding. We encourage applications from women, ethnicminorities, persons with disabilities and all veterans. The University ofColorado is committed to diversity and equality in education and employment.



Minimum Qualifications:

Entry Level Appointments:
  • A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution.

Substitution: A combination of education andrelated technical/paraprofessional experience may be substituted for thebachelor's degree on a year for year basis, but not for the requiredexperience.

 
Intermediate Appointments:
  • A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution.
  • One (1) year professional experience working in government, non-profit and/or academic administration or business office setting.
  • One(1) year of grant and/or contract management experience.

Substitution: A combination of education andrelated technical/paraprofessional experience may be substituted for thebachelor's degree on a year for year basis, but not for the requiredexperience.

 
Senior Level Appointments:
  • A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution.
  • Two (2) years professional experience working in government, non-profit and/or academic administration or business office setting. 
  • Two(2) years of grant and/or contract management experience.

Substitution: A combination of education andrelated technical/paraprofessional experience may be substituted for thebachelor's degree on a year for year basis, but not for the requiredexperience.

 

PreferredQualifications:

  • Experience managing grant application processes.
  • Experience interpreting and applying policies from multiple levels of authority (federal, state, and institutional).
  • Experience serving as a resource for others.
  • Experience developing grant budgets.
  • Experience in preparing contracts, subcontracts, project agreements, and/or memorandums of understanding.
  • Special consideration for applicants who have experience with Pre Award management in an academic setting.

Competencies/Knowledge, Skills, andAbilities:

  • This position requires a thorough understanding of fiscal policy and the regulations set forth by sponsoring agencies and will have the authority to change and/or develop departmental policies to ensure the department(s) is within compliance
  • Strong decision making skills; ability to independently analyze and resolve complex problems via examination of established protocols
  • Strong independent judgment, problem solving, time management and analytical skills as well as self-directed work capabilities.
  • Excellent written and verbal communication skills.
  • Ability to establish and maintain effective working relationships at all levels in the organization
  • Ability to produce accurate and timely work products
  • Strong organizational skills with attention to details and accuracy
  • Ability to work under pressure and to track and maintain timelines for grant development and submission, grant progress reports and grant funding utilization
  • Ability to learn new skills, synthesize and apply knowledge from diverse disciplines
  • High level computer skills to include expertise in Microsoft Office products, particularly Excel (Access and Word), use of electronic forms, knowledge of database searches. 
  • Ability to maintain confidentiality and exercise appropriate discretion with information.
  • Demonstrated ability to self-manage priorities and be proactive in resolving issues.
  • Demonstrated ability to maintain confidentiality.
  • Strong interpersonal skills and a high level of tact and diplomacy.
  • Demonstrated ability to work within a diversecommunity and with individuals at all levels of the organization.
Diversity and Equity:

The University will provide reasonable accommodations to applicants withdisabilities throughout the employment application process.  To request an accommodation pursuant to theAmericans with Disabilities Act, please contact the Office of Equity by emailat equity_ada@ucdenver.edu or by phone at (303) 315-2567.

 

The University of Colorado Denver | Anschutz Medical Campus is committedto recruiting and supporting a diverse student body, faculty and administrativestaff. The university strives to promote a culture of inclusiveness, respect,communication and understanding. We encourage applications from women, ethnicminorities, persons with disabilities and all veterans. The University ofColorado is committed to diversity and equality in education and employment.

 

The University of Colorado Denver | Anschutz Medical Campus is dedicatedto ensuring a safe and secure environment for our faculty, staff, students andvisitors. To assist in achieving that goal, we conduct backgroundinvestigations for all prospective employees.



Qualifications

*Applications are accepted electronically ONLY at www.cu.edu/cu-careers.* REQUIRED APPLICATION MATERIALS: 1). A cover letter of application which specifically addresses the job requirements and outlines qualifications. 2). A current resume/CV. 3). List of 3-5 professional references. Questions should be directed to Kayla LaPerriere at Kayla.LaPerriere@ucdenver.edu.