State of Colorado

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Contract Monitoring Unit Manager-513

at State of Colorado

Posted: 7/9/2019
Job Status: Full Time
Job Reference #: 2500545

Job Description

Overall Job Objective

Department Information


 This position is only open to Colorado state residents.

This announcement will remain open until July 21, 2019, or when 30 qualified applications are received, whichever occurs first.  As such, applicants are encouraged to submit applications early.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.


Make a real difference . . .

Do you have a passion and drive to apply your talent to create a healthier Colorado? Are you looking for a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to contribute to its mission to protect and improve the health of Colorado's people and the quality of its environment.

If your goal is to build a career that makes a difference, consider joining the dedicated people at CDPHE. Our tobacco-free, walkable campus offers free parking and is conveniently located near the Cherry Creek bike path, Whole Foods, Glendale City Set, RTD bus lines, and the Cherry Creek Shopping Center. In addition to a great location and rewarding, meaningful work, we offer:

  • Health Links certified Family Friendly Business
  • Tuition assistance for current enrollment in college coursework
  • Excellent work-life programs, such as flexible schedules and a variety of employee resource groups
  • Employee wellness program including locker rooms, bike storage lockers, on-site yoga, and health insurance premium savings
  • Mentoring program with opportunities for mentors and mentees
  • Internal professional development opportunities on a wide variety of subjects
  • Distinctive career advancement opportunities throughout the State system
  • Strong retirement benefits through the Public Employees Retirement Association (PERA)
  • Medical and dental health insurance plans
  • State-paid life insurance and short-term disability and optional employee-paid long-term disability
  • 10 paid holidays per year, paid vacation and sick leave, paid volunteer and parental academic leave, and educational leave

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to

Description of Job


Work Unit

The Contract Monitoring Unit exists to provide immediate support to the Division Director and Division in programmatic contract monitoring activities,including the full implementation of the Department's Contract Monitoring Program.  This monitoring will include ensuring that contract deliverables are met, contract budgets are adhered to, contracts adhere to all fundor requirements or other outside agency stipulations (such as IRB or COMIRB), all Departmental Compliance Monitoring Program duties are followed and that both vendors and programmatic staff abide by all contract requirements.


About the position

This position exists to oversee the programmatic contract monitoring activities for the entire division. Programmatic monitoring compares actual service delivery to the description of performance objectives and measures identified in the contract. In fulfillment of that purpose, the position oversees and ensures the following: contract monitors assigned to each purchase order and contract throughout the division, the tracking and monitoring of deliverables, the assessment of agency compliance with CDPHE standards, funding requirements, and other contractual programmatic provisions, and the addressing of contractor performance issues. This position works in collaboration with the Division Contracts and Procurement Unit in the procurement and contracting processes. In support of these duties, the position must maintain current knowledge of both evidence-based program practices and the laws, rules, and policies associated with procurement and contracting as required by the Division's various funding sources. Supervises seven (7) full time Contract Monitors which includes training, coaching, team building, performance management, and enhancing customer service.


Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights


Minimum Qualifications

  • Graduation from an accredited college or university with a bachelor's degree in business, education, behavioral science, public health, or a related field.



  • Four years of experience in contract monitoring and/or grant management.



  • Experience in contract monitoring and/or grant management will substitute for the bachelor's degree on a year-for-year basis.

  • A graduate degree in business, education, behavioral science, public health, or a related field will substitute for the bachelor's degree and two years of experience.


The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. "See Resume" statements on the application will not be accepted. In addition, part-time work will be prorated.


A copy of your college/university transcript must be submitted at the time of application (Unofficial transcripts are acceptable.)


Preferred Qualifications and Essential Competencies

  • Programmatic contract monitoring experience

  • Experience in the field of public health and communicable disease

  • State contracts and procurement experience

  • Experience work leading or supervising

  • Federal grants experience (e.g., HRSA and/or CDC funding)

  • Experience with compliance in Federal and State regulations

  • Experience conducting site visits

  • Experience in prevention, evidence-based or informed interventions, harm reduction, and/or outreach

  • Experience working with standards of care and quality assurance

  • Experience working with local government and non-profit organizations


Conditions of Employment

  • Must maintain ability and willingness to independently travel approximately 10% of the time to conduct site visits of contracted agencies and/or attending conferences/trainings. This travel occurs mainly within Colorado and potentially outside of Colorado for conferences/trainings

  • A pre-employment criminal background check will be conducted as part of the selection process. Felony convictions or convictions of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide the Colorado Department of Public Health and Environment Human Resources office with an official disposition of any charges.

  • Must be available in the event of an emergency (e.g. bio-terrorist attack, chemical attack, disease outbreak, or all hazards) and be required to report to work immediately at the regular or alternate location.  During this time, travel restrictions may be in place.

  • Must be available in the event the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location.  During this time, travel restrictions may be in place.

Supplemental Information

Applicant Checklist: The following must be submitted by the application deadline.

  1. A completed State of Colorado application submitted online via by the application deadline.
  2. A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your application. Cover letters will not be accepted after the closing date and time of the announcement.
  3. If you are a veteran, a copy of your DD214 attached to your application.
  4. If using education to qualify, a copy of your college/university transcripts. Transcripts can be attached to your application.
The Selection Process: Applicants will be notified at each step in the selection process via email. Emails will come from  
  1. All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. 
  2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
    1. Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications. 
    2. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
      Appeal Rights: If you receive notice that you have been eliminated from consideration for the position or that as a result of no longer being considered, you were discriminated against, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. If an applicant seeks to have an allegation of discrimination reviewed by the Board, that person must file an appeal (petition for hearing) within 10 days of the action or receipt of any final written selection decision. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at A standard appeal form is available at: If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also applies to all charges of discrimination.
      E-Verify:  CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
      You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

      ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Katie Flood at at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.