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Program Coordinator - Tower/ Colorado Springs Programs

at State of Colorado

Pay: $34000 to $36000/year
$34000 - $36000
Posted: 9/30/2019
Job Status: Full Time
Job Reference #: 2516743

Job Description

Overall Job Objective

Department Information

The University makes available a broad array of credit and non-credit courses, seminars and workshops through the Division of Extended Studies. Some programs are offered on campus and others at off-campus sites more convenient to persons living outside of Pueblo. Off-campus instruction sites include Colorado Springs and Fort Carson.

A primary aim of the Division of Extended Studies is to provide courses to part-time students. A variety of educational methods - classroom instruction, correspondence courses, on-line courses, conferences, workshops and seminars - are utilized to expand educational access and meet the needs of students at convenient times and settings. Students may earn academic credit toward a degree, study for career advancement, or pursue cultural and avocational interests.

This is a full-time position responsible to the Colorado Springs Sites Manager through the Division of Extended Studies for coordination of High School University Bridge (HUB) program offered in the Colorado Springs/El Paso County areas, and includes all northern secondary education partners. 
Additionally, this position serves as an administrative support to the Colorado Springs Tower with hours starting at 11:00 a.m. and ending at 8:00 p.m.  Assists Colorado Springs students taking courses through both the Tower location and Fort Carson with access to classroom instruction at various times.  Provides access for students to the Wolf Den Computer Lab, and assists in minor technological set-up including: computers, projectors, Zoom (telecommunication systems), and printing.  Serves as direct support to the Pueblo based HUB program Specialist.

Description of Job

Primary Duties

  • High School Program - Oversee the processing of High School University Bridge Program Senior to Sophomore student registrations including coordination of site visits to assist partners and students with registrations.  Works with partners to ensure accurate demographic information is collected, and ensures that semester courses meet all Higher Learning Commission (HLC) requirements including: department approved instructors within the high schools, maintains files on all instructor credentials (i.e., CV/resume, transcripts, and HLC approved syllabi), delivers appropriate approval packets to the Pueblo campus, and oversees all file management processes for the program, including students' records in the university's record software.  The program coordinator also assists in the transition of high school seniors from the K-12 to post-secondary education, including assistance with application, registrations, payment process, and first year advising via the Center for Academic Enrichment (CAE).  The position provides reports to the HUB program supervision team (comprised of Extended Studies staff) in a timely manner; communicating status of partner schools and students, updates to Memorandum of Understanding (MOU) agreements, and billing.  Provides partners with final grade reports and participates in community outreach activities as needed.
  • Admissions Services - Responsible for giving counsel and advising students undergoing the Admissions process in partnership with the Admissions Department at CSU – Pueblo.  Assist in the collection of Admissions documents that are required for full admission to the university.  Responsible for collecting demographic information for area students, and continue communications with prospective and current students to provide customer engagement and service.
  • Outreach and Marketing - Recommends and participates in educational fairs, professional associations and community outreach activities designed to generate enrollment growth for assigned programs.  Assists in the preparation of general information bulletins, policy manuals, course schedules and promotional publications. Suggests possible design layout and placement of advertising and promotions.  Assists with outgoing written correspondence and telephone calls for recruitment purposes.  Promotes life-long learning throughout the region.  Performs other duties as assigned.
  • Partnerships - Assists Sites Manager with the maintenance of professional relations and Memorandum of Understanding (MOU) agreements with other third-party entities formally operating in partnership with assigned programs. 
  • Division and University Affairs - Participates in Division and University affairs in Pueblo and throughout the region that enhance the assigned programs' performance and quality profile.  Ensures that the advising process and marketing materials conform to relevant university and state policies, procedures and accreditation practices.  Works collaboratively and effectively with department chairs and admissions, records and financial aid staff to assist students with academic processes.
Ancillary Duties
  • Provides administrative support in the development, implementation, and marketing of program/project function.
  • Serves as a principal liaison between students, faculty and staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues; facilitates seminars, meetings, special projects, and problem resolution.
  • Monitors and administers program/project revenues and expenses; may develop or participate in the development of funding proposals for the program.
  • Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program.
  • Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information.
  • May perform specialized activities of a programmatic nature in direct support of the accomplishment of program objectives and protocol.
  • May supervise and train student employees, volunteers, and/or interns as appropriate.
  • Performs miscellaneous job-related duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

  • Bachelor's degree from a regionally accredited institution
  • Working knowledge of Microsoft Office programs and enterprise information systems
  • Demonstrated ability to effectively communicate verbally and in writing
Preferred Qualifications
  • Terminal degree from a regionally accredited institution
  • Experience in secondary to post-secondary education programs
  • Experience in marketing and outreach services
  • Knowledge of college admissions, advising, enrollment and financial aid procedures
  • Knowledge of regional accreditation and higher education regulatory processes

Supplemental Information

All interested candidates must apply through the on-line application system. No other format of application materials will be accepted. Applicants must attach a letter of intent (cover letter); a current resume or CV; an unofficial transcript; and three professional references with contact information to the on-line application. Applications submitted without the required attachments above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until the position is filled, though all applications received by 4 p.m. (MDT) on Friday, August 30, 2019 will be given full consideration.

About Colorado State University-Pueblo

Colorado State University-Pueblo is a comprehensive state university with an enrollment of 4,000 students.  CSU-Pueblo provides relevant professional coursework and superior instruction with a small professor-to-student ratio for an ever-changing global economy.  Students can choose from 28 undergraduate programs with 70 fields of study in the College of Science and Mathematics, the Hasan School of Business, the College of Humanities and Social Sciences, and the College of Education, Engineering, and Professional Studies and 10 graduate programs.

CSU-Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU-Pueblo a Hispanic Serving Institution.  Besides reflecting our commitment to serve this critically important and rapidly-growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.  The University also seeks to provide a rich and diverse cultural environment that allows freedom of expression within a spirit of civility and mutual respect.  The public service expected of all members of our community benefits our society - local and global - and builds our sense of citizenship.

Among its unique features, CSU-Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of Education, Engineering and Professional Studies houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report.  CSU-Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.

At CSU-Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience.  Competing at the NCAA Division II level, CSU-Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

About Pueblo, Colorado 

The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west.  The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.

CSU-Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.

The University reserves the right to check additional references, with prior notification given to the candidate.

Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.

It is the policy of Colorado State University-Pueblo to provide reasonable accommodations for employees and applicants with disabilities.  If you need accommodations, please contact the Human Resources at (719) 549-2441 or

In compliance with the Clery Act of 1990, the University's annual security report is available at: 

Colorado State University-Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.